Within the context of the workplace, information refers to facts or data that have been validated or authenticated as true and accurate. Such facts must be obtained within reasonable time and prove to be useful to the recipient, for example, data about the level of demand of a particular good within the marketplace must be made available to the marketer at the right time so as to help him or her during decision making processes such as when planning for planning for proper marketing strategies. Kroenke argues that valuable information must have the ability to influence decision making process as well as bringing about change within the organization (172).
Difference between Information Technology and Information Systems. The main difference between information technology and information systems is that information technology (IT) refers to hardware such as hard disks and servers, software like Microsoft and documentations and program codes whereas information systems (IS) refer to an organized process of dealing with information. Information systems usually rely on information technology for proper functioning. Moreover, information technology forms part of information systems. Information systems are often designed to generate, store, manipulate or distribute information.
According to Bocij, Greasley and Hickie, information technology is a subset of information systems (34). Information technology thus deals with hardware, software and operating systems whereas information system encompasses people, processes, machines and technology. Kroenke asserts that information technology is a combination of scientific methods, machines and processes (85).
Use of Information Systems for Collaboration. It is important to use information systems for collaboration because it facilitates easy sharing of resources such as documents between employees within the organization through the computer systems. Through sharing of resources, the organization is thus able to improve its overall productivity.
In my opinion, information systems often allow team members within an organization on various computing applications that would enable them achieve their goals and objectives. The use of information systems within the workplace also encourages working from any place other than the office. It eliminates the geographical barrier within the workplace since a person can work from anywhere. The use of information systems during collaborations also enhances networking within the organizations.
Collaboration systems can be used to improve team communication by allowing easy sharing of resources such as documents through computer networks. Collaboration systems thus allow people to work together towards attainment of the set goals and objectives. In my view, collaborative systems also facilitate proficiency and effectiveness in carrying out organizational operations.
Content Management Using Collaboration Systems. Management of content using collaboration entails use of collaborative management tools (CMT) that support sharing of resources amongst the system users. Furthermore, the collaborative software should encourage interactions between the users so as to facilitate sharing of the resources. Through proper authentication, the collaborative systems can be used to select users who may add content into the systems. The collaborative system should also allow for constant flow of information between the users.